Function Address
1.1. What is a Function Address?
A function address saves incoming emails in a common IMAP-folder, that all participants of a project have access to. Additional sub-folders can be created, which all participants have access to. When a participant deletes an email or moves it into another folder, it affects all participants.
If further participants are added during a project, they receive access to all folders of the function address, including emails that were received before they joined the function address.
1.2. How can I apply for a Function Address?
An employee that wants to be added to a functino address simply has to write an email to
rbg@in.tum.de with the following information:
- Project Email Address
- Math Email Address of the employee
1.3. We do not have an email address for the project. How can we apply for one?
In the same way as described in 1.2. Please make sure, that the chair abreviation is included in the address and stands at the front of it (
i.e. i99-helpdesk@in.tum.de).
1.4. For which email accounts can I apply for access to a function address?
Only for mathematics accounts. For informatics accounts we provide the alternative of shared folders.
More on that
here.
1.5. Can I create further sub-folders?
Yes, they appear below the main folder like Inboxes etc. do.
1.6. Can I delete sub-folders?
Yes, it is possible to delete sub-folders.
1.7. Can I create an out-of-office reply for the function address?
You can select the project e-mail address in the drop-down menu in the SSP portal and create an out-of-office notice there. Further information and instructions can be found
here.
2. Login via webmail
You can login to
webmail.ma.tum.de with the following credentials:
1.
Login: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
2.
Password: Math-Password
After the first login a window appears. Please enter your
display name and the
email address of the project.
3. Setup of Function Address
3.1. Apple Mail
In order to setup a new mialaccount, click on
Mail and then
Accounts.
Now click on the
+ and choose
Add other Account from the list.
Click on
Mail account.
Next, enter the project email address and your own RBG/ma.tum password. In the
Name field you can either enter the project name and your own name, or only your name.
In this next step please enter:
Email Address : Project Email Address
Username: RBG/ma.tum-login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
Password: RBG/ma.tum password
You can either choose both or only the
Mail option here, depending on whether you wish to use the account for
Notes as well or not.
3.2. Windows Outlook 2016
Open the program and click on
File.

Click on
Add account.

Set the checkmark for
Manual set up additional server types and click
Next.
Choose the account type
POP and click
Next.

Fill out the imput mask as shown in the screenshot and click on
More settings.
- Email Address: projectname@ma.tum.de
- Username: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
- Password: Math-Password
- Incoming mail server: mail.ma.tum.de, Port:995
- Outgoing mail server: mail.ma.tum.de, Port:465
In the
Outgoing server tab, choose the following options.

Now click on the
Advanced tab and once againg choose the following options, before confirming with
OK.

In the new window, enter your
Username, the
Serveraddress and your
RBG/ma.tum password and confirm with
OK.
Test will be made for a short time. If these are performed successfully, you can click
Close in order to continue. Otherwise you will need to check the options and make sure everything is set up correctly.

Finally click on
Finish, if you do not wish to set up any further accounts.
3.3. Windows Outlook 2019
Open the program and click on
File.

Click on
Add account.

Enter the email address of the project and set the check mark for
Let me set up my account manually and click on
Connect.

Choose the account type
POP and click
Connect.

Enter the options as shown on the screen shot.

Enter your RBG password.

Enter the username
RBG-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
Finally click on
OK to confirm.
3.4. Apple Outlook 2019
Click on the tab
Outlook and choose
Preferences.

Next, choose
Accounts.

If you have not yet set up any email accounts, you will see an
Add Email Account button in the middle of the window. In order to add an email account, click on the
+ symbol and choose
New Account.

Enter the email address of the account, that you wish to add and click on
Continue.
Now enter the following data:
- Email Address: projectname@ma.tum.de
- Username: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
- Password: Math-Password
- Accounttype: IMAP
- Incoming Server: mail.ma.tum.de, Port:993
- Outgoing Server: mail.ma.tum.de, Port:465
and set the check mark for
Use SSL to connect for both servers, before clicking on
Add Account.
The account has now been added. You can either choose to add more accounts or click on
Done and complete the setup process.
3.5. Thunderbird
Open Thunderbird and in the Set up Tab click on
E-Mail.
You can alternatively find this option by clicking on symbol with 3 stripes. Click on the symbol and choose
Preferences.
Next choose
Account Preferences.
In the open window down at the bottom left corner you can find the option
Account Actions. Click on it and choose
Add Email Account.
Enter your display name, the project email address and your RBG/ma.tum password and click on
Manual Setup.
Next fill out the input mask of the window as shown:
- Email Address: projektname@ma.tum.de
- Username: Math-Login@projectname (i.e. mustemay@reisebue, if the name is longer than 8 characters it will be shortened)
- Password: Math-Password
- Incoming Server: mail.ma.tum.de, Port:993
- Outgoing Server: mail.ma.tum.de, Port:465
and click on
Finished.