Setting Up E-Mail Clients

This article describes how to setup an e-mail client. Information regarding the in.tum.de/ma.tum.de e-mail account can be found here. Further infromation regarding the instruction can be found here.

1. Summary of the important Information

imaps/pops	mail.in.tum.de / mail.ma.tum.de
smtps	mail.in.tum.de / mail.ma.tum.de
Port pops	995
Port imaps	993
Port smtps	465
Login	RBG-Login
Passwort	Your Password

• All connection are encripted with the above mentioned values.
• An Import of the RBG-CA certificates into the clientsoftware is recommended.For instructions please check here.

2. E-Mail Clients:

2.1. Ubuntu - Thunderbird

The black boxes using a Linux installation use an already installed and preconfigured version of Thunderbird. The following configuration has been made:

• RBG CA, Server CA und User CA Rootcertificate
• Incoming Mailserver imap://mail.in.tum.de with TLS with the current $USER as Login and $USER@in.tum.de as senderaddress
• Outgoing Mailserver smtp://mail.in.tum.de with TLS without userauthentication. (User atuhentication is not necessary within the TU.)
• RBG LDAP Server for searching for new e-mail addresses and user certificates.
  
  
  
  On a private Ubuntu system you can install thunderbird with the command line

sudo apt-get install thunderbird

If it is not yet installed.

In order to configure it, start up Thunderbird, by going into the menu Internet → Mozilla Thunderbird.

Note: The following screenshot show how to find the program on an Xubuntu 16.04 system. It is possible that the menu looks differently on other linux systems.

A new window will pop up, otherwise click on New Messages in the top right corner and then → get a new Mail Account



Another window should pop up. Click on Skip this and use my existing email.



Fill out the form with your first name, last name, the email address that should be set up (i.g. the in.tum.de email address) and the corresponding password.
If you wish to save the password, we recommend using a master password.

Click on Manual config in order to finish the setup.

Note : The servername for a mathemics email account is mail.ma.tum.de

Now fill out the form again, but make sure you use your in-tum/ma-tum credentials as username no matter, which alias you used in the previous step of the setup.

The incoming server should be mail.in.tum.de oder mail.ma.tum.de (Mathematik Mitarbeiter) with SSL/TLS connection security.

The outgoing server should be mail.in.tum.de mail.ma.tum.de (Mathematik Mitarbeiter) with SSL/TLS connection security.
Use your in-tum/ma-tum credentials for the username.

2.2. Windows

2.2.1. Windows - Thunderbird

Download and install Thunderbird from www.mozilla.org
The setup follows the same steps as the setup for Linux systems described in section 2.1.

2.2.2. Windows - Outlook 2016

Start Microsoft Outlook and click on Next.
<img alt='Anfang.png' height='432'
src='https://wiki.rbg.tum.de/foswiki/pub/Informatik/Helpdesk/IntumMatumEmail/Anfang.png' title='Anfang.png' width='683' />

Select Yes and cklick on Next.
<img alt='Email Hinzufügen.png' height='487'
src='https://wiki.rbg.tum.de/foswiki/pub/Informatik/Helpdesk/IntumMatumEmail/Email Hinzufügen.png' title='Email Hinzufügen.png' width='776' />

If other e-mail addresses have already been setup in Outlook, the welcome window will not open up. In this case access the setup window through the menu File→ Account Settings → E-Mail → New

Choose manual configuration and click on Next.

Choose 'POP or IMAP' and click on Next.

Fill out the form with your account information and click on More Settings.

Note : The servername for mathematics accounts is mail.ma.tum.de

Click on Outgoing server and then The outgoing server (SMTP) requires authentication.

In the tab Advanced activate the SSL encoding for incoming and outgoing servers and choose Port 465 for the outgoing server, before clicking on OK.

Now cklick on Next.

The account setup will then be tested. After a successfull test, click on Close and then on Finish.

2.2.2. Windows - Outlook 2019

Open the program and click File.



Click Add account.



Enter your * RBG * (@ in.tum.de/@ma.tum. de) email address and click Connect.



Enter the password for the RBG email address and click Connect at.



The email account has been set up. Click OK to complete the process.



You can check the settings and change your name by first clicking on the tab at the top right File and in the opened window click on Account settings.





Open your RBG account with a double click.



Then you will see the settings. Here you can check whether the server settings are configured correctly and correct your display name. Click Next.



The settings are being tested. If it is successful, the changes are applied. Then click Close.



Afterwards close the open window by clicking Finish.

2.3. Mac OS

2.3.1. Mac OS - Apple Mail

Start Apple Mail and click on Mail → Add Account...




Choose Other Mail Accounts and click on Continue.

Fill out the form with the name, that an email recipient should see, the in.tum.de e-mail address and the corresponding password and cklick on Sign In



Fill out the upper part of the from with your in.tum.de e-mail address and in-tum credentials. In the lower part choose the Account Type IMAP and fill out the Incoming Mail Server and Outgoing Mail Server.
Note : The Servername for a mathematics account is mail.ma.tum.de

Finally, choose which apps should use this account. You can choose either both apps or the Mail app only (if you do not need the Notes app). Click on Done to finish the setup.

2.3.2. Mac OS - Outlook 2019

Click on the Outlook tab in the program above and select Settings from the list.



Then select Accounts in the opened window.

If you haven't added an email account yet, see in the button Add Account in the middle of the window. To add an email account you can click on this button or the + sign and select New account ....

Enter the email address of the account to be added and click on Continue.



Then fill in the input fields in the next window as follows: * E-Mail address: RBG email address * Username: RBG ID (in.tum / ma.tum) * Password: RBG password (in.tum / ma.tum) * Account type: IMAP * Incoming server: mail.in.tum.de * Outgoing server: mail.in.tum.de

Select Use SSL to connect for both servers and click on Add EMail account.

The account has now been added. You can add more accounts or complete the process by clicking the Done button.

2.4. Iphone

Open Settings on your iPhone and select Passwords & Accounts.



Click on Add Account.




Select Other as the account type.



Select Add Mail Account.



Enter your RBG (rbg-ID@in.tum.de /rbg-ID@ma.tum.de) email address and the corresponding password and click on Next.



Enter the settings as shown below and click Save.

2.5. Ipad

Open Settings on your iPhone and select Passwords & Accounts. Click on Add Account.




Select Other as the account type.



Select Add Mail Account. Enter your RBG (rbg-ID@in.tum.de /rbg-ID@ma.tum.de) email address and the corresponding password and click on Next.



Enter the following additional setting as shown on the screenshot.



Enter the settings as shown below and click Save.

FAQ

• For problems regarding mytum.de or tum.de email addresses, please contact it-support@tum.de

• If you have forgotten your mytum password, you can reset it following this instruction: https://wiki.tum.de/display/docs/Kennwort+vergessen

• ThunderbirdAccountSettings
• Here you will find the FAQs about the RBG email accounts:https://wiki.in.tum.de/Informatik/Benutzerwiki/FAQZuDenMailaccounts