Setting Up E-Mail Clients
This article describes how to setup an e-mail client. Information regarding the in.tum.de/ma.tum.de e-mail account can be found here
1. Summary of the important Information
|imaps/pops ||mail.cit.tum.de |
|smtps ||mail.cit.tum.de |
|Port pops ||995 |
|Port imaps ||993 |
|Port smtps ||465 |
|Login ||RBG-Login |
|Passwort ||Your Password |
- All connection are encripted with the above mentioned values.
- An Import of the RBG-CA certificates into the clientsoftware is recommended.For instructions please check here.
2. E-Mail Clients:
2.1. Ubuntu - Thunderbird
Thunderbird is already installed and preconfigured on the black boxes with Linux operating systems.
The following is configured:
* RBG CA, server CA and user CA root certificates
* Incoming mail server imap://mail.cit.tum.de with TLS with the current RBG ID as login and RBG-ID@cit.tum.de
as sender address
* Outgoing mail server smtp://mail.cit.tum.de with TLS without user authentication. (Which is not necessary within the TU.)
* RBG LDAP server to search for e-mail addresses and user certificates.
First click on Edit
and then on Account Settings
In the opened window click on Accounts Actions* and then on Add Email Account
Enter your name, your RBG e-mail address and the associated password and click Set up manually
Then enter the data as shown in the screenshot and click on Test again
. Finally, click Done
2.2.1. Windows - Thunderbird
Download and install Thunderbird from www.mozilla.org
The setup follows the same steps as the setup for Linux systems described in section 2.1
2.2.2. Windows - Outlook 2016
Start Microsoft Outlook and click on Next.
and cklick on Next
If other e-mail addresses have already been setup in Outlook, the welcome window will not open up. In this case access the setup window through the menu File
→ Account Settings
Choose manual configuration and click on Next
Choose 'POP or IMAP' and click on Next
Fill out the form with your account information and click on More Settings
: The servername for mathematics accounts is mail.ma.tum.de
Click on Outgoing server
and then The outgoing server (SMTP) requires authentication
In the tab Advanced
activate the SSL encoding for incoming and outgoing servers and choose Port 465 for the outgoing server, before clicking on OK
Now cklick on Next.
The account setup will then be tested. After a successfull test, click on Close
and then on Finish
2.2.2. Windows - Outlook 2019
Open the program and click File
Click Add account
Enter your * RBG * (@ firstname.lastname@example.org. de) email address and click Connect
Enter the password for the RBG
email address and click Connect
The email account has been set up. Click OK
to complete the process.
You can check the settings and change your name by first clicking on the tab at the top right File
and in the opened window click on Account settings
Open your RBG account with a double click.
Then you will see the settings. Here you can check whether the server settings are configured correctly and correct your display name.
The settings are being tested. If it is successful, the changes are applied. Then click Close
Afterwards close the open window by clicking Finish
2.3. Mac OS
2.3.1. Mac OS - Apple Mail
Start Apple Mail and click on Mail → Add Account...
Choose Other Mail Accounts
and click on Continue
Fill out the form with the name, that an email recipient should see, the in.tum.de e-mail address and the corresponding password and cklick on Sign In
Fill out the upper part of the from with your in.tum.de e-mail address and in-tum credentials. In the lower part choose the Account Type IMAP
and fill out the Incoming Mail Server
and Outgoing Mail Server
: The Servername for a mathematics account is mail.ma.tum.de
Finally, choose which apps should use this account. You can choose either both apps or the Mail app only (if you do not need the Notes app). Click on Done
to finish the setup.
2.3.2. Mac OS - Outlook 2019
Click on the Outlook
tab in the program above and select Settings
from the list.
Then select Accounts
in the opened window.
If you haven't added an email account yet, see in the button Add Account
in the middle of the window. To add an email account you can click on this button or the +
sign and select New account ...
Enter the email address of the account to be added and click on Continue
Then fill in the input fields in the next window as follows:
* E-Mail address: RBG email address
* Username: RBG ID (in.tum / ma.tum)
* Password: RBG password (in.tum / ma.tum)
* Account type: IMAP
* Incoming server: mail.in.tum.de
* Outgoing server: mail.in.tum.de
Select Use SSL to connect
for both servers and click on Add EMail account
The account has now been added. You can add more accounts or complete the process by clicking the Done
Open Settings on your iPhone and select Mail
Click on Accounts
Select Add Account
as account type.
Select Add Mail Account
Enter your RBG
(email@example.comfirstname.lastname@example.orgemail@example.com) e-mail address and the associated password and click on Next
Enter the settings as shown below and click Next
Then you can click Save
and complete the setup of the RBG email account.