wiki.in.tum.de
Technische Universität München

1. TUM Certificate

Certificate issuing at the Faculty of Computer Science and Mathematics

The creation of the certificate requires personal ID check with an appointment. The ID check for issuing the certificate usually takes place via video chat (https://bbb.in.tum.de / https://bbb.ma.tum.de). However, we can only accept certain types of ID. You can find the list of accepted ID documents here. If documents are not accepted, they must appear in person.

A smartphone or webcam is required for ID verification via video chat. The camera should have a good resolution and should be able to display the ID badge when it is held close to the camera. This is necessary in order to be able to carry out the ID check in accordance with the requirements of the DFN.

So that we can make an appointment to check your ID, please send us:

  • A scan of your signed certificate application (the form of the signature on the application must match the signature on the ID)
  • The country of issue and the type of ID to be checked
  • The date of issue and expiry of the card

When we have received the required information, we will suggest dates for ID verification. You are welcome to tell us suitable days of the week.

To prepare for the video conference, please note:

  • Have the ID you gave us ready
  • Have the application form you sent us as a scan ready
  • Good lighting conditions are very helpful

We usually provide you with a passphrase through the chat function in BBB during the video conference. Prepare to write them off or take a screenshot.

1. Select institute

You can get an certificate for any TUM email adresses (@mytum.de / @tum.de) issued.

To receive a SSL certificate you need to create an user certificate application on the DFN webpage. Therefore you select your faculty:

Computer Science, Mathematics and Chemistry:

Another Faculties:




2. Creation of certification on the DFN webpage

You need to log in to the matched website of your faculty. After that, click 'Certificates'.

Attention: If you apply for a group certificate you the need to feel the _GRP field with the name of the shared folder or function address. (eg GRP: RBG-Helpdesk)
englisch dfnccert-1.png


One certificate consist of 2 parts, which are the public key and private key. the private key was generated by the time of your application und and saved in your Browser (Firefox, Safari, Chrome). In order to protect the private key in your Browser, you have to give a password by the application.

Attention: Without this password, the application can not be created or downloaded.

Next click 'Apply for a new certificate' to download the application.
englisch dfncert-2.png




Fill out the application as on the screenshot. Than click 'Continue'.
ienglisch dfncert 3.png



Attention: If you apply for a group certificate you the need to feel the _GRP field with the name of the shared folder or function address. (eg GRP: RBG-Helpdesk)
englisch dfncert 4.png


On the next page you click Show certificate application to download the application.
englisch dfncert-5.png


3. Print and sign certificate application

After downloading the application you have to print und sign it. The application looks like this:
Zertifikatantrag.pdf 031neu.jpg



Zertifikatantrag.pdf_032.jpg



4. Activate the certificate

The creation of the certificate requires personal ID check with an appointment. The ID check for issuing the certificate usually takes place via video chat (https://bbb.in.tum.de / https://bbb.ma.tum.de). However, we can only accept certain types of ID. You can find the list of accepted ID documents here. If documents are not accepted, they must appear in person.

A smartphone or webcam is required for ID verification via video chat. The camera should have a good resolution and should be able to display the ID badge when it is held close to the camera. This is necessary in order to be able to carry out the ID check in accordance with the requirements of the DFN.

So that we can make an appointment to check your ID, please send us:

  • A scan of your signed certificate application (the form of the signature on the application must match the signature on the ID)
  • The country of issue and the type of ID to be checked
  • The date of issue and expiry of the card

When we have received the required information, we will suggest dates for ID verification. You are welcome to tell us suitable days of the week.

To prepare for the video conference, please note:

  • Have the ID you gave us ready
  • Have the application form you sent us as a scan ready
  • Good lighting conditions are very helpful

We usually provide you with a passphrase through the chat function in BBB during the video conference. Prepare to write them off or take a screenshot.

The information above applies only to the Faculty of Mathematics and Computer Science at the TU Munich Computer Operations Group RBG. If another office is responsible for the activation or the certificate cannot be activated via video chat, the printed and signed certificate application must be submitted personally to one of the following offices and the valid official ID card must be shown:

Garching (Computer Science, Mathematics und Chemistry):

  • Fakultät für Mathematik und Informatik der TU München Rechnerbetriebsgruppe RBG Boltzmannstraße 3 85748 Garching, Contact: RBG Systemgruppe (FMI Gebäude, Erdgeschoss, Finger 5).

Another Locations:

  • TUM Innenstadt (außer Fakultäten EI, BGU und EDU): Wolfgang Nowarre, Richard-Wagner-Str. 18 , Karmela Vellguth Karlstrasse 45, 5. Stock, Raum 5011.
  • EI (Elektro-/Informationstechnik): Herr Ranke, Arcisstr. 21, Raum 2913.
  • BGU (Bau Geo Umwelt): Robert Dietl (ca.bgu@tum.de), Arcisstr. 21, Geb. 0501, 3. Stock, Raum 0501.03.183.
  • EDU (School of Education): Peter Smej ; Jürgen Meister.
  • WZW (Wissenschaftszentrum Weihenstephan): ITW-Helpdesk. Weitere Hinweise .
  • PH (Physik): Herr Homolka, James-Franck-Str. 1, Raum 5101.EG.246.
  • MW (Maschinenwesen): Registrierungsstelle MW. Weitere Hinweise.

5. Import the certificate

After activating the certificate you receive an email. This email contains a link to the DFN page.There you upload the certificate application and enter the password you selected when you created the application to download the certificate.
Screenshot 2020-06-18 at 18.37.05 downloadyourcertificate.png
Note: When you apply for the certificate the private key gets saved to the browser you use. So you need to open the link in the email in the same browser you applied for the certificate for.



On the next page click on your own name.
englisch_dfncert_8a.png.jpg




And than on Create certification file.
englisch_dfncert-9a.png.jpg


A new window opens where you chose a password, to protect the certification file. Than click download.
englisch_dfncert-10a.png.jpg




Than you download the certification file Max_Mustermann_2019-17-16.p12. Now you can import it in your mail program or your browser.
deutsch_dfncert-11a.png.jpg




6. Importing the certificate

6.1. Thunderbird

6.1.1. Importing the certificate

To import the certificate to Thunderbird you need to open the 'Preferences' in Thunderbird.


Inbox - Mozilla Thunderbird preferences NEU.jpg


Here you choose 'Erweitert' and select 'Manage Certificates'.
Thunderbird Preferences manage-certicates.jpg


Then you select 'Import'.


Certificate Manager thunderbird import1.jpg




Here you navigate to the certificate to import and select it.
Certificate File to Import 1.jpg


Now enter your chosen password.
Password Required thunderbird dfnpin.jpg


If you entered the correct password you see the following window.
Alert certificate installed.jpg



Now your certificate gets listed in 'Your certificates'.
Certificate Manager thunderbird import2.jpg



6.1.2. Add a new identity

To sign and encode from the @tum.de mail address you need to add a new identity. Therefore you open the 'Preferences' in Thunderbird. Attention: @ma.tum.de don't need to do this.
Inbox - Mozilla Thunderbird account settings.jpg


The following screenshot shows the settings for the @in.tum.de account you are adding the identity for.
Account Settings manage identities.jpg
Here you click on 'Add'.
Identities add.jpg



New Identity 2.jpeg


6.1.3. Edit the identity




You now need to select the certificate for the new identity. For this you select the new identity and click on 'Edit'.
Identities edit.jpg



Then you select for Digital Signing and Encryption your certificate.
Edit selectzertifikat1.jpg



Finally you click on OK.
Edit maxmustermannidentitycertauswählen.jpg


6.1.4. Signing and encryption of Emails

The following screenshot shows a encrypted E-Mail. If there is a key visible in the bottom of the windows the email will be sent encrypted. The letter symbol means it will be sent signed.

Important: You need to always sign your emails if possible. Only if a email is signed you can ensure that the email is from the person saying they sent the mail and still contains the intended data. Sensitive data should be encrypted so third persosn can't read them.
thunderbirdverschlmail.jpg




Write: Test 2.jpg



By clicking View Security Info you can inspect the informations about the sender's certificate.
Write: Test security info.jpg



Message Security thunderbird jpg.jpg


6.2. Apple Mail Programm

6.2.1. Import certificate




The TUM certificate was saved without file extension. You should first add the extension .p12 so it can be handled correctly.
Now you open the certificate.(Double click)
11.zertifikatinkeychainimportierenneu.png


In the pop up window you enter the password you entered when saving it in firefox.
222.backuppassworteingebenneu2.png


Then the certificate is saved in Keychain Access. You can open this application via Applications → Utilities.
33.keychaintumzertifikatneu.png


Once the certificate is saved into the Keycain Access it's able to be used by Apple Mail.


6.2.2. Add new identity

Now you should add an alias address to Apple Mail. Therefore open the Preferences.
1.macmaileinstellungen.png



Open the context menu and select Edit Email Addresses.
2.macmailaccountinformation.png



In the new window click '+' and enter email address and name. Finally click onto 'OK'.
3.macmaileditemailadress.png



The new email address for the certificate was added.
44.applemailnewidentity2.png


6.2.3. Signing and encrypting emails.

If you want to encrypt an email with the TUM certificate you need the just created email address in the context menu of From.
mactumzertverschlemail.png


mactumzertverschlemail2.png

6.3. Apple - Outlook 2019

Here is shown how you can set up the email account for the TUM email address.

First click Outlook in the tab, then Preferences.
outlookpreferences.png


Select Accounts.
accounts.png



Then select your RBG (in.tum/ma.tum) account in the open window on the left and click Advanced.
zerttumadvanced.png



Click on the Security tab and select the RBG certificate for signing and encrypting the emails.
Screenshot 2020-06-19 at 09.39.12-certnotselected.png

Screenshot 2020-06-19 at 09.14.46-chooseacertificate.png

Screenshot 2020-06-19 at 09.15.04-certauswaehlen.png



Confirm your selection with OK.
Screenshot 2020-06-19 at 09.13.31-certausgewaehltok.png



6.4. Windows- Outlook 2019 (for the TUM email address, without a new identity)

Here is shown how you can set up the email account for the TUM email address.

6.4.1.Import certificate

Open Outlook and select File
EN1.png


And then select Options
options EN2.png

Out1.png


Select the Trust Center and click on the button Trust Center Settings.
EN3.png


In the next Trust Center window, select Email Security on the left.
EN4.png


In the right section of the Digital IDs (Certificates) area, please select Import/Export. In the window that opens, click on Browse. Please select the correct certificate and confirm with OK. Now you return to the view Import/Export Digital IDs, please enter the password you have assigned during the export process from Firefox. Then give the certificate a name and confirm with OK.
EN5.png


6.4.2.Signing and encrypting e-mails

Your certificate has been imported into Outlook and you can select it under Encrypted e-mail messages by clicking on the Set settings button for the e-mail address.
EN6.png


Now you should see under Signature Certificate and Encryption Certificate the certificate that you have just installed. If this is not the case, you still have to select the certificate by clicking the Select button.
EN7.png


Here you can see the issuer of the certificate and its expiry date.
EN8.png


Topic attachments
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outlook19.pngpng outlook19.png manage 18 K 26 Mar 2020 - 14:38 SofianeYaicheGa94foh  
outlookpreferences.pngpng outlookpreferences.png manage 283 K 30 Jun 2020 - 14:11 AyseguelOmusNe63guq  
Password Required_dfnpin.jpgjpg Password Required_dfnpin.jpg manage 28 K 04 Oct 2018 - 14:27 AyseguelOmusNe63guq passwortrequiredpin
Password Required_thunderbird_dfnpin.jpgjpg Password Required_thunderbird_dfnpin.jpg manage 29 K 08 Oct 2018 - 17:07 AyseguelOmusNe63guq dfnpinneu
Preferences - Mozilla Firefox_neu.jpgjpg Preferences - Mozilla Firefox_neu.jpg manage 55 K 04 Oct 2018 - 14:30 AyseguelOmusNe63guq firefoxsettingsneu
Preferences - Mozilla Firefox_view-certificates.jpgjpg Preferences - Mozilla Firefox_view-certificates.jpg manage 270 K 04 Oct 2018 - 14:31 AyseguelOmusNe63guq firefoxviewcertificates
Screenshot 2020-06-18 at 18.37.05_downloadyourcertificate.pngpng Screenshot 2020-06-18 at 18.37.05_downloadyourcertificate.png manage 114 K 18 Jun 2020 - 17:14 AyseguelOmusNe63guq  
Screenshot 2020-06-18 at 18.37.13_zertifikatabholen.pngpng Screenshot 2020-06-18 at 18.37.13_zertifikatabholen.png manage 106 K 18 Jun 2020 - 17:11 AyseguelOmusNe63guq  
Screenshot 2020-06-19 at 09.13.31-certausgewaehltok.pngpng Screenshot 2020-06-19 at 09.13.31-certausgewaehltok.png manage 1 MB 30 Jun 2020 - 14:14 AyseguelOmusNe63guq  
Screenshot 2020-06-19 at 09.14.46-chooseacertificate.pngpng Screenshot 2020-06-19 at 09.14.46-chooseacertificate.png manage 154 K 30 Jun 2020 - 14:13 AyseguelOmusNe63guq  
Screenshot 2020-06-19 at 09.15.04-certauswaehlen.pngpng Screenshot 2020-06-19 at 09.15.04-certauswaehlen.png manage 166 K 30 Jun 2020 - 14:14 AyseguelOmusNe63guq  
Screenshot 2020-06-19 at 09.39.12-certnotselected.pngpng Screenshot 2020-06-19 at 09.39.12-certnotselected.png manage 1 MB 30 Jun 2020 - 14:12 AyseguelOmusNe63guq  
Select Certificate_062.jpgjpg Select Certificate_062.jpg manage 112 K 04 Oct 2018 - 14:31 AyseguelOmusNe63guq selectcertificate
Thunderbird Preferences_manage-certicates.jpgjpg Thunderbird Preferences_manage-certicates.jpg manage 88 K 04 Oct 2018 - 14:38 AyseguelOmusNe63guq thunderbird-managezertifiates
thunderbirdverschlmail.jpgjpg thunderbirdverschlmail.jpg manage 129 K 17 Oct 2018 - 15:01 AyseguelOmusNe63guq  
TUM CA - zertifikatanzeigenneuu copy.jpgjpg TUM CA - zertifikatanzeigenneuu copy.jpg manage 280 K 08 Oct 2018 - 22:31 AyseguelOmusNe63guq zertbeantragenneuu
TUM CA - zertifikate-firefox.jpgjpg TUM CA - zertifikate-firefox.jpg manage 223 K 16 Oct 2018 - 14:08 AyseguelOmusNe63guq  
Write: Test_040.jpgjpg Write: Test_040.jpg manage 126 K 08 Oct 2018 - 21:17 AyseguelOmusNe63guq writetest
Write: Test_2.jpgjpg Write: Test_2.jpg manage 136 K 08 Oct 2018 - 21:12 AyseguelOmusNe63guq writetest2
Write: Test_security_info.jpgjpg Write: Test_security_info.jpg manage 133 K 08 Oct 2018 - 21:13 AyseguelOmusNe63guq writesecinfo
Zertifikatantrag.pdf_031neu.jpgjpg Zertifikatantrag.pdf_031neu.jpg manage 579 K 04 Oct 2018 - 14:38 AyseguelOmusNe63guq zertifikatsantragneu
Zertifikatantrag.pdf_032.jpgjpg Zertifikatantrag.pdf_032.jpg manage 257 K 04 Oct 2018 - 14:38 AyseguelOmusNe63guq zertifikatsnatragneu2
zerttumadvanced.pngpng zerttumadvanced.png manage 214 K 30 Jun 2020 - 14:12 AyseguelOmusNe63guq  
Topic revision: r53 - 28 Jul 2020, AyseguelOmusNe63guq
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