Shared Folder in CIT Domain

Last modified by Aysegül Omus on 2024/05/16 10:29

 

How can I set up CIT shared folder?

This describes how to configure the  CIT shared folder in the email program.

0. The most important information in brief

Participants in the shared folder must add a new account in the mail client (e.g. Thunderbird, Outlook). The login data is displayed in the StructureDB each time users are added, but in general is always as in the following description:

 E-Mail  Projektname@Label.cit.tum.de
 Hostname IMAP  mail.cit.tum.de
 Hostname SMTP  mail.cit.tum.de
 Port IMAP  993
 Port SMTP  465
 Verbindungssicherheit  SSL/TLS
 Authentifiziungsmethode  Normales Password
 Username  Project name.Label+ ITO Login (like kinderbetreuung.ito+musterma)
 Password  CIT Password

Access via Webmail:

  • Website: https://webmail.in.tum.de/
  • Username: Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma)
  • Password:   CIT Password

1. Linux - Thunderbird

Click the Email option in the Set Up Another Account tab.

thunderbirdenglischsetupanotheraccountklein.png

Or you can first click on the gear icon, then click Account Actions and select Add Mail Account... from the drop-down list.

thunderbirdenglischaddmailaccountt.png

Fill out the shared mailbox email address and your CIT password and log in as shown. 

Select the IMAP option and then click Set up manually.

thunderbirdenglsichconfiguremanually.png

For the username, enter Projectname.Label+ITO Login ( like kinderbetreuung.ito+musterma ) and write your CIT password as the password.

Additionally, change the Hostname to mail.cit.tum.de .

Fill in the other fields as shown in the screenshot below and then click Done. The details can be found in the table above.

thunderbirdenglsichdone.png

2. Apple - Outlook

Click on Outlook in the tab above and open Preferences.

macsharedoutlook1.png

Then click on Accounts.

macsharedoutlook2.png

Here, first click on the plus sign add and then on New Account.

macsharedoutlook3.png

In the opened window, enter the email address for the shared folder and click Continue. In our example it is kinderbetreuung@ito.cit.tum.de.

 In this window select the  IMAP  service.

macsharedoutlook5a-3new.png

Then click Continue .​

macsharedoutlookenglisch6a.png

For IMAP Username, enter Projectname.Label+ITO Login ( like kinderbetreuung.ito+musterma ) and enter your CIT password in both password areas . Fill out the other fields as shown in the screenshot below and click Add Account. The details can be found in the table above.

macsharedoutlookenglisch7a.png

Then you are done.

macsharedoutlookenglisch8a.png

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If you have any questions or problems, please feel free to send us an email to support@ito.cit.tum.de  .

3. Apple - Mail Programm

 First, click on Mail and then on Accounts.

Screenshot 2023-03-14 at 22.20.08.png

Here select  Add Other Account.

applesharedcitenglisch2.png

In the opened window click on Mail Account.

applesharedcitenglisch3.png

Enter the shared email address and your CIT password for the account. Then click Sign In .

applesharedcit4anew.png

For the incoming and outgoing mail server, enter mail.cit.tum.de and click Sign In again to complete the setup process.

applesharedcitenglisch5a.png

4. Windows - Outlook 2019

Open the Program and click on File.
file.png

Click on Add account.
Addaccount.png

en1.PNG

Enter the email address of the project, set the check mark for Let me set up my account manually, and click on Connect.

en2.PNG

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Choose the account type IMAP and click Connect.

en3.PNG

Enter the options as shown on the screenshot. Then click Next.

en4.PNG

Don't enter your CIT password. Just click "Connect".
en5a.PNG

Enter the username Projektname.Label+ ITO Login (like kinderbetreuung.ito+musterma) and your CIT password.

ot2.png

en7.PNG

5. Windows - Outlook 2016

Click "File".
Screenshot_1.png

Click "Add Account".
Screenshot_2.png

Choose "Manual setup or additional server types" and click "Next".
Screenshot_3.png

Choose "POP or IMAP" and click on  "Next"..
Screenshot_4.png

Fill out your own credentials and the incoming/outgoing mail server as below.

Screenshot_5moresettings.png

Choose "My outgoing server(SMTP) requires authentication" by "Outgoing Server".
Screenshot_6.png

Fill out the Server Port Numbers as below under Advanced.
Screenshot_7.png

Then click on Next.

Screenshot_5next.png

6.Ipad

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 Open Settings on your iPad and click on Mail, Accounts then Add Account.

mailaccounthinzufügen.jpeg

Click on Others.

mailaccounthinzufügenandere.jpeg

Click on add mail account.

mail-accounthinzufügen.jpeg

Enter the shared email address and your CIT password and click Next .

neueraccount.jpeg
 

As the user name, write Projectname.LABEL+YourCITID (such as kinderbetreuung.ito.+musterma) and enter mail.cit.tum.de for the incoming and outgoing mail servers and click Next .

neueraccountdetails.jpeg

Click Save to complete setting up the shared mail account.ende.jpeg

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